"Year of the Adopted Family" book release

Friday, November 14, 2008

The Big Revelation during Lipman's Coaching


Every year is the Utah Storytelling Guild Story Swap where members from all chapters "talk stories" and are taught workshops.

This year we were privileged to have Doug Lipman.

From marketing to storytelling techniques to coaching, Lipman shared so much information for us to apply to our goals in the art. Eventually, he asked for volunteers in regards to coaching on marketing/niche. My hand shot up and I was thrilled when I could go before the other Utah Storytelling Guild members and share my plans so far.

I was unsure what types of questions Doug may ask me nor did I know how much background everyone would need for the coaching to be productive.

I rattled off the marketing ideas already in place such as having "Save the Date" postcards sent, the use of this blog to record my journey on the project, the existence of the Facebook group, etc. I did not realize that because the marketing side was clearest to me for this project, I really needed coaching on the story development and confidence.

This became apparent as I shared one of my great fears: Am I a fake?

Tears fell as I shared with my fellow storytellers that I did not want to go upon the stage on February 9th and feel like I failed everyone including myself. I have built such high expectations on this premiere.

I may be ambitious and resolute about some things in life, though I am greatly affected by how others perceive me.

In some ways, I felt upset at crying because I knew that it is better to focus on the positive as has been taught by my friend, Carol Esterreicher, through Neuro-Linguistic Programming (NLP) of creating the "Circle of Excellence."

The "Circle of Excellence" is a concept in which you step in and out of an imaginary circle that represents the perfect performance. Each entrance into the circle means a different sense to trigger happy memories whether through calming visuals, encouraging sounds, or even stimulating smells.

Yet, even with this knowlegdge, I pictured silence as people left the theatre disappointed. These negative images I had to erase if my "creative intelligence", a term that Lipman uses, will emerge and grow.

This coaching time reminded me of the need to plan my story development as fervently--if not more--than what I am dedicating to the marketing aspects.

Thankfully, I received several offers for rehearsal buddies as well as people who said they will definitely attend.

Even the Utah Storytelling Guild Timp Tellers Chapter president, April Johnson, offered for the December meeting to give some time for me to share pieces of my project so as to receive group coaching. As I attend the Olympus and the Ben Lomond chapters, this was especially moving for me.

This means I will aim for the beginning of January to be quite solid with the "Family Famine: Hunger for Love" program. Then I can have some practice runs and receive audience reactions before the big premiere.

Thank you to Doug Lipman and the Utah Storytelling Guild for opening my eyes to what I need at this time.

Until we tell again,

Rachel Hedman
Professional Storyteller
Former Co-Chair of Youth, Educators, and Storytellers Alliance (2005-2008)
Tel: (801) 870-5799
Email: info@rachelhedman.com
Performance Blog: http://familyfamine.blogspot.com
Other places to find me: Twitter, YouTube, Facebook, LinkedIn, Professional Storyteller

Thursday, November 13, 2008

Venue Contract: "So let it be written, so let it be done"


Having word that I could have the Grand Theater of the Covey Center for the Arts was a glorious moment.

Joyous sounds left my mouth when I heard that the BYU International Folk Dance Ensemble and the Covey Center for the Arts would allow me to have my performance at 8:00pm on Monday, February 9th. (see previous entry for details)

When thoughts are placed onto paper, it had the finality of "So let it be written, so let it be done" as pronounced by the Pharaoh on "The Ten Commandments" movie.

I was amused that the service agreement that I send to those who hire me is only one page while this contract from the Covey Center for the Arts was five pages long. Despite the length of the contract, I gladly read every word.

Here are some details that may be of interest--

Deposit:
  • $200 deposit. Deposit is applied to Base Rental Fee and is due at signing of contract. No date is confirmed without deposit.
Payments:
  • Base Rental Fee (school project rate due to part of Storytelling Masters program, based on scheduled time-charge will be based on actual use)-$500
  • Performance Day Cleaning Fee-$50
  • Reimbursables (estimate includes use of technicians, ushers, etc.)-$205
  • TULIP (at least $1,000,000 liability insurance coverage for event)-$125
Estimated Total Costs-$880

Other Sections of the Contract:
  • General information (name, address, telephone, program title)
  • Stage Requirements
  • Stage Personnel
  • Equipment Use
  • Piano Tuning, if applicable
  • Alcoholic Beverages and Smoking
  • Royalties, Copyrights and Licenses
  • Unsafe Practices
  • Cancellations
  • Insurance
  • Ticket Requirements and Ticket Office
  • Program Requirements
  • Displays and Tables
  • Sponsorships
  • Publicity
  • Custodians
  • Merchandise
  • Concessions
  • House Manager/Security
  • Ushers
  • Parking
  • Professional Recording
  • Audience Recording
  • Settlement
  • Legal
  • Signatures of Renter (me) and Covey Center for the Arts General Manager
Forms beyond Contract:
  • Technical Questionnaire (two pages)--determine staging, sound, and lighting
  • Marketing & Ticket Office Questionnaire (two pages)--target the audience desired such as minimum age admitted, recommended age, ticket prices, discounts if any, merchandise to be sold, etc.
  • Provo City New Vendor Data Form (one page)--sell merchandise as well as pre-ordering DVD copies of "Family Famine: Hunger for Love" in the area
  • W-9 (one page)--receive sales from tickets and merchandise
Though my deposit and contract as well as the other forms were mailed, it is not until the contract is signed by the Covey Center for the Arts when it is official. Even so, the prospect of having the Grand Theater in my mind is sealed.

Until we tell again,

Rachel Hedman
Professional Storyteller
Former Co-Chair of Youth, Educators, and Storytellers Alliance (2005-2008)
Tel: (801) 870-5799
Email: info@rachelhedman.com
Performance Blog: http://familyfamine.blogspot.com
Other places to find me: Twitter, YouTube, Facebook, LinkedIn, Professional Storyteller