"Year of the Adopted Family" book release

Thursday, November 13, 2008

Venue Contract: "So let it be written, so let it be done"

Having word that I could have the Grand Theater of the Covey Center for the Arts was a glorious moment.

Joyous sounds left my mouth when I heard that the BYU International Folk Dance Ensemble and the Covey Center for the Arts would allow me to have my performance at 8:00pm on Monday, February 9th. (see previous entry for details)

When thoughts are placed onto paper, it had the finality of "So let it be written, so let it be done" as pronounced by the Pharaoh on "The Ten Commandments" movie.

I was amused that the service agreement that I send to those who hire me is only one page while this contract from the Covey Center for the Arts was five pages long. Despite the length of the contract, I gladly read every word.

Here are some details that may be of interest--

  • $200 deposit. Deposit is applied to Base Rental Fee and is due at signing of contract. No date is confirmed without deposit.
  • Base Rental Fee (school project rate due to part of Storytelling Masters program, based on scheduled time-charge will be based on actual use)-$500
  • Performance Day Cleaning Fee-$50
  • Reimbursables (estimate includes use of technicians, ushers, etc.)-$205
  • TULIP (at least $1,000,000 liability insurance coverage for event)-$125
Estimated Total Costs-$880

Other Sections of the Contract:
  • General information (name, address, telephone, program title)
  • Stage Requirements
  • Stage Personnel
  • Equipment Use
  • Piano Tuning, if applicable
  • Alcoholic Beverages and Smoking
  • Royalties, Copyrights and Licenses
  • Unsafe Practices
  • Cancellations
  • Insurance
  • Ticket Requirements and Ticket Office
  • Program Requirements
  • Displays and Tables
  • Sponsorships
  • Publicity
  • Custodians
  • Merchandise
  • Concessions
  • House Manager/Security
  • Ushers
  • Parking
  • Professional Recording
  • Audience Recording
  • Settlement
  • Legal
  • Signatures of Renter (me) and Covey Center for the Arts General Manager
Forms beyond Contract:
  • Technical Questionnaire (two pages)--determine staging, sound, and lighting
  • Marketing & Ticket Office Questionnaire (two pages)--target the audience desired such as minimum age admitted, recommended age, ticket prices, discounts if any, merchandise to be sold, etc.
  • Provo City New Vendor Data Form (one page)--sell merchandise as well as pre-ordering DVD copies of "Family Famine: Hunger for Love" in the area
  • W-9 (one page)--receive sales from tickets and merchandise
Though my deposit and contract as well as the other forms were mailed, it is not until the contract is signed by the Covey Center for the Arts when it is official. Even so, the prospect of having the Grand Theater in my mind is sealed.

Until we tell again,

Rachel Hedman
Professional Storyteller
Former Co-Chair of Youth, Educators, and Storytellers Alliance (2005-2008)
Tel: (801) 870-5799
Email: info@rachelhedman.com
Performance Blog: http://familyfamine.blogspot.com
Other places to find me: Twitter, YouTube, Facebook, LinkedIn, Professional Storyteller

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